Frequently Asked Questions

1. Am I permitted to view my personnel file or get a copy of some or all of my records?
2. How do I change my personal information (name change, address change, tax exemptions, etc.)?
3. How do I know how many exemptions to claim on my tax forms?
4. Who do I ask about teacher certifications?
5. Is there an open enrollment for signing up for direct deposit?
6. Can I have my direct deposit go to more than one account?
7. How many exemptions do I claim on my Federal and State taxes?
8. Can I change my exemptions at any time?
9. If I miss work due to bereavement leave, what documentation do you require?
10. How many leave days do I have?
11. When are W-2 forms normally ready each year?
12. When is open enrollment for health insurance, dental insurance, and tax sheltered annuities?
13. Can I enroll in health insurance at any time?
14. Until what age can a dependent child be covered under health and dental insurances?
15. Is there a vision coverage plan for Greater Clark employees?
16. I am thinking about retiring at the end of this school year.  What do I need to do?
17. When I retire, will I be able to keep my health insurance?

Am I permitted to view my personnel file or get a copy of some or all of my records?

If you want to view or get a copy of your personnel file, you may call the Human Resources Office and request the form “Request for Access to a Public Record”. You will need to complete this form and submit it to the Human Resources Office. Once your signed request is received, Human Resources will make this information available to you in approximately 48 hours. If you choose to have records copied, there is a 10 cent fee for each page copied. A representative from the Human Resources Office will contact you and schedule a time for you to view your records or notify you when your copies are ready to be picked up.

Back to Top

How do I change my personal information (name change, address change, tax exemptions, etc.)?

You will need to document any changes in writing on forms provided by the Human Resources Office. For forms, please contact: (812) 288-4802 - Cindy Crace, ext. 303, Sandy Cook, ext. 306, Linda Smith, ext. 326, Donna Conklin, ext. 336 or Ginger Wilson, ext. 301.

Back to Top

How do I know how many exemptions to claim on my tax forms?

The employees in the Human Resources Office are not tax consultants. You can get the best tax advice from your tax consultant.

Back to Top

Who do I ask about teacher certifications?

Some questions may be answered by our Instruction Department, but you may need to contact the Professional Standards Board, Indiana Department of Education at (866) 542-3672 or check their website at www.doe.state.in.us or www.in.gov/psb.

Back to Top

Is there an open enrollment for signing up for direct deposit?

No, you may sign up at any time. Contact Georgetta Thompson at (812) 288-4802, ext. 314, to request a direct deposit form You must complete the form, attach a blank voided check, and return to the Payroll Department.

Back to Top

Can I have my direct deposit go to more than one account?

Yes. Your secondary account is where you designate a fixed amount. The remainder of your pay will go to your primary account.

Back to Top

How many exemptions do I claim on my Federal and State taxes?

You may view this information on your paycheck stub.

Back to Top

Can I change my exemptions at any time?

Yes. You may contact Ginger Wilson (812) 288-4802 , ext. 301 or Cindy Crace, ext. 303 to get the forms.

Back to Top

If I miss work due to bereavement leave, what documentation do you require?

You may provide a statement from the funeral home with the deceased name, date of death and relationship to you, or an obituary that includes this information.

Back to Top

How many leave days do I have?

You may view your current balance of leave days on your paycheck stub. This balance is two weeks behind your check date.

Back to Top

When are W-2 forms normally ready each year?

As soon as all year-to-date totals are balanced, our Payroll Department prints and distributes these to your work location. The deadline for distribution each year is January 31.

Back to Top

When is open enrollment for health insurance, dental insurance, and tax sheltered annuities?

• Health Insurance - May (effective date is July 1)
• Dental Insurance - May (effective date is July 1)
• Tax-Sheltered Annuities - November (effective date is January 1) & May (effective date is July 1)

Back to Top

Can I enroll in health insurance at any time?

No, you may enroll as a new employee and during open enrollment months as stated above. If you have a qualifying event such as birth, death, marriage, divorce, loss of group coverage thru no fault of your own, you may enroll within 31 days of the qualifying event.

Back to Top

Until what age can a dependent child be covered under health and dental insurances?

• If the child is a full-time student, he/she may be covered until the end of the month in which he/she turns age 25.
• If the child is not a full-time student, he/she may be covered until the end of the month in which he/she turns age 24.

Back to Top

Is there a vision coverage plan for Greater Clark employees?

Yes, vision coverage is included in our Humana health coverage plan.

Back to Top

I am thinking about retiring at the end of this school year. What do I need to do?

• You will need to contact PERF or TRF, whichever applies.
• You will need to make an appointment to meet with PERF or TRF to discuss your options and to request an estimate of your benefit. For TRF, you will need to take your last six (6) years average salary. This information may be requested from the Employee Relations Department Cindy Crace, (812) 288-4802, ext. 303 or Sandy Cook, ext. 306.
• PERF or TRF will provide you with an application to request retirement benefits. You may complete this at any time and return it to PERF or TRF.
• You will need to write a letter requesting retirement to Mr. Travis Haire, Interim Superintendent, with a copy to Donna Mullins, Director of Human Resources. This is your official notification to Greater Clark County Schools that you plan to retire. The retirement deadline is noted in your contract.
• Once your official notification is received in the Human Resources Department, Nancy Lopp, Benefits Manager (812) 288-4802, ext. 321, will begin procedures to prepare for your retirement.
• You will be notified in early March that your letter has been received, and you will be instructed as to when you should make an appointment with Nancy Lopp to discuss benefits and final pay. These appointments are generally scheduled in late April or early May.
• You will be informed as to when your final pay will be and when your salary information will be sent to PERF or TRF from Greater Clark County Schools.
• Your first retirement benefit will arrive between 60-90 days from the date your retirement salary information was sent to PERF or TRF.

Back to Top

When I retire, will I be able to keep my health insurance?

When you retire, you can choose to remain in whichever plan you were in as of your retirement date (family or single). You can remain in the group health plan until age 65. If you have a family plan, once you reach age 65, you and your dependents are no longer eligible to remain in the plan. You are required to pay the entire premium each month. Should you decide to discontinue the plan before reaching age 65, you will not be permitted to participate in the plan at any later date. Please consult your contract for information regarding health insurance at the time of retirement.

Back to Top